All the well-known email clients have size boundaries on the documents that you can email to recipients. However, over there are ways to send big files as email attachments in spite of those limitations.

You are watching: How big can a file be to email

File size boundaries vary relying on the email service. For example, Gmail, Yahoo, and also AOL have actually a limit of 25 Mb every email. Outlook.com is limited to only 10 Mb. Even desktop email clients have limits. Microsoft Outlook only permits a document send the 20 Mb, and also while Mozilla Thunderbird is unlimited, you may still experience file size limits depending on what email accounts you connect it to.


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The trick is to either shrink the record sizes using various utilities or bypass email itself as the primary method for sending the files.

Compressing Files

Ifthe file you’re trying come send is just above the border (for example, a 30 Mbfile on Gmail), girlfriend may be able to compress the record to simply under the limit.

Right-click the file, pick Send to, and also then pick Compressed (zipped) folder.


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Most files, when compressed into a ZIP file, will alleviate in size from anything favor 10 come 75%, depending how much available room there is within the document data for the compression algorithm to perform its magic. Review our other article that go into information on which compression regime is best.


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If the compression routine was able to shrink the document below the size boundaries of your email service, girlfriend can connect the record to her email. Also, be sure to read around the different varieties of compression formats.

Also, examine out our video clip on YouTube wherein we cover just how to ZIP a paper and do it smaller:


HOW to ZIP A FILE: basic Method
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Watch this video on YouTube

Splitting personal Archives

Ifyou are trying to send one big archive paper that has a many of documents andfolders, you can constantly break that record up right into smaller archives that room eachunder the email organization size limit.

For example,take a ZIP file that’s just under 60 Mb. Girlfriend won’t be able to send this fileusing Gmail or any kind of other cloud email service.


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Rightclick the record and extract every the papers inside it right into their separation, personal, instance filesand folders by picking Extract All.


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Next,create a brand-new archive document by right-clicking within the folder, selecting Newand Compressed (zipped) Folder.


Next,copy all the separation, personal, instance files and folders you just extracted indigenous the oversizedarchive file. Then right-click the new, empty archive file, and select Paste.


Repeatthis procedure for as numerous files and also individual folders together you can until the sizeof the brand-new archive document you developed is simply under the dimension limit.


Repeatthe procedure above to create an additional empty archive and also continue copy morefiles and folders till each of those files is just under the limit. Create asmany archive files as you have to in order to recompress every the papers andfolders native the original, oversized archive file.


Finally,you deserve to send each of these records as separation, personal, instance emails, until you’re donesending lock all.

Send documents via Google Drive

Anotherapproach is uploading the oversized document to a cloud re-publishing account choose GoogleDrive, assigning legal rights for anyone v the connect to watch it (which is default),and sending out the receiver the link to the record on Google Drive.

Todo this, upload the oversized file to a folder in her Google journey account.


Right-clickon the paper in Google Drive, and also select Share.


Inthe Share through others window, alongside Anyone with the attach can view,select Copy link.


Thiswill copy the Google Drive document URL to your clipboard.

Goback to your Gmail email message and select the insert link icon. Pastethe Google Drive file link into the Web address field.


SelectOK to finish. This will certainly insert the attach into your email message.


SelectSend to finish. Every the recipient needs to execute is click the attach todownload the record from your mutual Google journey file.

Usingthis approach, the doesn’t issue how huge the record is. You can send any type of fileof any size in this manner.

Use Gmail Google journey Integration

Aneven faster method you have the right to upload a large paper and send the attach is by making use of theintegration the exists in between Gmail and also Google Drive.

Ifthese are two services you use and you’re sending out your email utilizing Gmail, allyou should do is attempt to connect a paper that’s bigger than the 25 Mb.

Gmailwill immediately upload the file to her Google drive account with visibilityfor the email recipient. You’ll see a message notifying girlfriend of this.


Whenthe upload is done, you’ll check out the Google Drive attach inserted right into your email.


That’sall there is come it. This is the fastest way to send an oversized document viaemail, but again you need to have actually both a Gmail and a Google drive account forit to work.

Send directly from Cloud

Anotherquick means to send an oversized email is by sending it from your cloud re-publishing account fairly than from the emailservice itself.

Forexample, from her OneDrive account, you can right-click any paper and select Share.


Thiswill open up a Send Link window where girlfriend can kind in the recipient’s emailaddress and also the email blog post you’d like to include.


SelectSend to send the email with the connect to the shared document automaticallyinserted.

Thisis a lot faster way to send overlapping files, and you don’t have actually to worry aboutsplitting the up into smaller records or in which method shrinking it to under the limit.

Use your Hosting cotton FTP

If you have your own net hosting account, you deserve to use the cotton FTP attribute that’s usually consisted of with this accounts.

Checkwith your web hosting provider if she not certain if you have actually this featureenabled.

Ifit is enabled, when you’re logged into cPanel, simply visit the FTP section andlook for the username that the anonymous account. Choose Configure FTP client tosee the server name the your email recipient have the right to use to make the FTPconnection.


Allyou have to do is usage your very own FTP customer to upload your oversized papers to theanonymous FTP folder inside your net hosting account.

Thefolder because that this is usually referred to as something favor public_ftp.


Afteryou send the FTP details to her recipient, they can use their very own FTP clientto affix to the anonymous folder and also download the record from the public_ftpfolder.


Thisis strategy you might need to usage for very huge files, together as really largevideo papers that are countless gigabytes in size.

Thefile transfer may take a while, but this is the sort of paper transfer the FTPtechnology to be intended for.

TransferringLarge files via Email

As you can see, over there are numerous ways come transfer very largefiles via email. The an approach that you pick really counts upon what servicesyou have available, and also the size of the record itself.

The archive technique is great if your documents are just overthe limit. Yet if you’re taking care of very large files the you can’t separation upinto smaller archives, climate the cloud share method or the FTP approach may beyour ideal option.

See more: Help Me Find A Baby Name - The 13 Best Baby Name Generators On The Internet


Ryan has been writing how-to and also other technology-based short articles online since 2007. He has actually a BSc degree in electric Engineering and also he"s functioned 13 years in automation engineering, 5 years in IT, and now is an Apps Engineer. Read Ryan"s complete Bio


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